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Annual monitoring

We monitor approved education and training courses annually to make sure that they continue to meet our education and training standards.

As an education provider, you need to make sure that that your course enables graduates to meet our professional standards.

You also need to make sure you that have told us about any changes to the course at the earliest opportunity. This means that you should not wait until annual monitoring to tell us about a change.

We will let you know when your course is due for annual monitoring. This is likely to be June 2020. Annual monitoring against the 2020 education and training standards will be in 2021. We will be talking to course providers about the changes regularly before this.

When we contact you about annual monitoring, you will be given a named person who will be your contact throughout the monitoring process. They will send you a form to complete and tell you how and when to submit any evidence. If you have had the course approved by us, it is likely to be the same named contact.

There are two types of annual monitoring: declarations and audits. The type of annual monitoring process you will be asked to follow will depend on which group your institution is in.


A declaration asks you to confirm that:

  • the course continues to meet our education and training standards

  • those who successfully complete the course meet our professional standards

  • recent and future changes have been approved by us

You should complete this declaration after you have finished your internal annual monitoring process for the year.


Before an audit, we will ask you to submit a range of evidence in order to demonstrate that the course continues to meet our standards.

This may include parts of your internal quality monitoring documentation, such as:

  • external examiners’ reports

  • responses to the external examiners’ reports

  • internal quality documents

  • monitoring of involvement of people with lived experience

  • monitoring of practice-based learning


We will review the information you have submitted to decide whether there is enough evidence to show that the course continues to meet our education and training standards.

We will aim to get back to you with an outcome of the review within 28 calendar days.

We may decide that:

  • enough evidence has been provided to show that the course meets our standards

  • we haven’t received enough evidence to show how the course meets our standards and we need you to submit further evidence

  • we haven’t received enough evidence to show how the course meets our standards and an onsite inspection is needed


If we need to carry out an inspection as part of annual monitoring, we will discuss this with you. You can read more about inspections.

If we think that your course does not meet our standards following an inspection, we may apply conditions.

If we decide to apply conditions, we will let you know:

  • what conditions we have decided to attach to your course

  • how you can demonstrate how you have met or are meeting the conditions

  • the action we’ll take once we decide that the conditions are met

  • the action we’ll take if we decide the conditions are not met

Further information

As we move towards implementing our 2020 education and training standards, our processes will change.

We will continue to develop our guidance documents throughout the next year.

You can find more information about our education and training standards. If you have any questions, please contact us on [email protected].


Last updated: 28 November 2019